Membership T’s & C’s

Please read the following terms and conditions carefully as they govern the relationship between us and you, in accordance with your membership including any amendments made in accordance with the details set out below.

Please note that terms with any third parties as part of your membership are subject to those third parties’ terms.

They also cover purchase of tickets for events and workshops. 

1. Information about us

1.1. We operate the website tech4goodsouthwest.org and subsidiary pages connected to this website. Tech4Good South West CIC Ltd (Company No. 15411048) of 2 Beech View, Bath BA2 6DX

1.2. Contacting us: You may contact us by emailing hello@tech4goodsouthwest.org if you wish to give us formal notice of any matter in accordance with these Terms.

2. Membership Applications

2.1. Applications for membership are submitted through an application form online. Tech4Good South West CIC has the right to refuse membership.

2.2. We will confirm our acceptance of your application by sending you an email with details of your account, invoice and payment dates, and login details, within 5 working days. The Contract between us will only be formed when you receive this email.

2.3. Membership options: Depending on the membership you have purchased, we will provide you with access to our packages. Details of the membership packages can be found on our website.

2.4. Code of Conduct: All members must comply with the code of conduct in Appendix A and failure to do so will entitle Tech4Good South West CIC to terminate your membership and/or bar you from attendance at events.

3. Membership Payments, Renewals and Cancellations

3.1. Payments: Membership is on an annual basis (“Membership period”). Your membership will automatically renew each year until it is terminated by either party. You will automatically be charged using the same payment method you first supplied.

3.2. Ending your membership: You may terminate your membership at any time by either informing us by email or speaking to a member of the team. If you decide within 14 days of paying for membership that it is not for you and you have not taken advantage of any of our services, you can cancel your membership and your payment will be refunded. Please note we do not offer refunds after 14 days.

3.3. All information provided by you to us must be true and accurate at the point of applying. Please notify us immediately of any changes to your email, account or billing information. You will also receive a notice if there are any changes to these Terms.

3.4. You will act in good faith and select the correct Membership Type and notify us immediately if you become aware you are no longer in the correct membership type. If you need to step up a level then congratulations, your organisation is growing. Please let us know so we can adjust accordingly, but at least 14 days before the renewal date. 

If your organisation circumstances change in the other direction, you can step down to a lower membership type, when it comes to the renewal date, but we are not able to refund your membership as your membership monies will have already been accounted for in our budgets. Please ensure you let us know at least 7 days before the renewal date, if you need to step down a level. 

4. Prices and payment

4.1. Prices: The prices for membership, events and workshops are payable in advance. We shall be under no obligation to provide membership or access to any events until the payment has been paid in full.

4.2. Discounts: A member may join at a discounted rate if they receive a promotional code through Tech4Good South West CIC or a third party with whom Tech4Good South West CIC has a formal agreement. This discount may be for a free trial or a discount on the monthly fee for a set period of time. The discount is only valid for the set determined period.

4.3. Membership fees and prices of other services may change from time to time. Any changes that impact existing members will be notified in writing.

4.4. The benefits of membership are subject to change from time to time and no refunds will be issued in the event of a benefit no longer being available.

4.5. If you have paid to attend a workshop or event and cancel within five working days of the workshop or event taking place, we are unfortunately not able to refund your payment.

4.6. If we do not receive payment authorisation for a service or if the authorisation is cancelled, we may immediately terminate or suspend access to your membership.

4.7. All prices are expressed exclusive of any VAT payable unless otherwise stated. If the rate of VAT changes between the date of your application and the date of acceptance, we will adjust the VAT you pay.

4.8. You can pay for membership via credit/debit cards using Stripe. Additional charges may apply if you choose not to pay for your membership using this method.

5. Your personal information

5.1. We are committed to maintaining the privacy of our users and members and maintaining the security of any personal information we receive from you. If you register for any of our Services you will be asked to provide basic personal information. We only use your personal information in accordance with our Privacy Policy. We use cookies on our site, details of which can be found in our Cookie Policy.

5.2.  The General Data Protection Regulations, (GDPR), apply from 25 May 2018, creating consistent data protection rules across Europe. At Tech4Good South West CIC, we shall ensure that we adopt the GDPR principles of transparency, control and accountability for all our Members and Users. GDPR gives our members and users certain rights when using our Services, which include the right to:

• be informed;

• access;

• rectification;

• erasure;

• withdraw consent;

• restrict processing;

• data portability;

• object

5.3. We promise we will:

• Process your data lawfully, fairly and in a transparent manner

• Collect data for specified, explicit and legitimate purposes (mostly to provide services to you)

• Never sell your data onto anyone else

• Ensure your data is processed and stored securely and is kept up-to-date

• Constantly review and update our processes to ensure we’re always protecting your data

5.4. You will always:

• Have access to the data stored on you

• Be able to correct any inaccuracies in the data

• Know we will erase any data no longer required, even if you haven’t asked

6. User account and security

6.1. Your account: Part of your membership is access to an online forum. You are responsible for maintaining the confidentiality of the username and password and also for all activities which take place under your online account.

6.2. Unauthorised use: You agree to immediately notify us of any unauthorised use of your password or account or any other breach of security. In no event will Tech4Good South West CIC be liable for any indirect or consequential loss or damage whatsoever resulting from the disclosure of your username and/or password. You may not use another person’s account at any time.

7. Intellectual Property

7.1. The content of our site, our online forums, events, and content on subsidiary connected platforms and all Services sold via our site is wholly owned by Tech4Good South West CIC. You may retrieve and display the content for your own personal, non-commercial use. You may not otherwise reproduce, modify, copy or distribute or use for commercial purposes any of the materials or content without written permission from us.

7.2. If you agree to provide, take part in or feature in any content for Tech4Good South West CIC, that content is wholly owned by us and you may not otherwise reproduce, modify, copy or distribute or use for commercial purposes without written permission from us.

8. Our liability

8.1. We only supply Services including membership for internal use by you and your business or organisation, and you agree not to use any parts of your Services or membership for any resale purposes.

8.2. We will under no circumstances whatever be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the Contract for:

a) any loss of profits, sales, business, or revenue;
b) loss or corruption of data, information or software;
c) loss of business opportunity;
d) loss of anticipated savings;
e) loss of goodwill; or
f) any indirect or consequential loss.

8.3. It is your responsibility to ensure that membership, any event, or any Services are suitable to your requirements. We are happy to offer advice, but accept no liability in the event that membership or any content provided does not meet your requirements.

8.4. We give no guarantee that by becoming a member, attending events, taking or following advice, and/or completing a workshop or course that you will experience success in any business or activity. That is your responsibility.

8.5. We make no promise that materials on our site are appropriate or available for use in locations outside the United Kingdom. If you choose to access our site from locations outside the United Kingdom, you do so on your own initiative and are responsible for compliance with local laws.

8.6. Our site and subsidiary sites contains links to external internet websites as part of the services on offer with your membership package. Whilst we have chosen them to the best of our knowledge and belief, we do not endorse or guarantee in any way advice given by other members, the external organisations, services, advice, or products included in these external website links. Nor do we in any way control or guarantee the accuracy, relevance, timeliness, or completeness of the information contained in them. All services offered by external service or product providers are subject to their terms of business. You are therefore responsible for checking those terms of business and Tech4Good South West CIC has no responsibility in this regard.

9. Communications between us

9.1. Any communication given by you to us, or by us to you, under or in connection with the Contract shall be in writing and shall be delivered by email.

9.2. Any notice or communication shall be deemed to have been received one business day after the email has been sent.

9.3. In proving the service of any notice or communication, it will be sufficient to prove that such email was sent to the specified email address of the addressee.

9.4. The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.

10. Rights and obligations

10.1. We may transfer our rights and obligations under a Contract to another organisation, but this will not affect your rights or our obligations under these Terms.

10.2. You may only transfer your rights or your obligations under these Terms to another person if we agree in writing.

10.3. This Contract is between you and Tech4Good South West CIC. No other person shall have any rights to enforce any of its terms.

10.4. Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.

11. Disputes

11.1. A Contract and any dispute or claim arising out of or in connection with it or its subject matter or formation shall be governed by and construed in accordance with the law of England and Wales.

11.2. We both irrevocably agree that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with a Contract or its subject matter or formation (including non-contractual disputes or claims).

Appendix A – Code of Conduct

Tech4Good South West CIC strives to be a fully-inclusive community for all members. Harassment and other code of conduct violations reduce the value of our community for everyone.

We do not tolerate harassment of members, staff, or participants in our events, in any form, online or offline.

Violations include, but are not limited to:

• Offensive comments related to gender, gender identity and expression, age, sexual orientation,
  disability, physical appearance, body size, race, ethnicity, or religion.

• Sexual comments or images in public or directly to event attendees, without permission

• Sustained disruption of talks or other events.

• Inappropriate physical contact; unwelcome sexual attention.

• Photography or recording of specific participants unless explicit permission has been given.

• Sharing of confidential information unless given explicit permission.

Please note that photography and videoing of presentations is generally permitted, unless stated beforehand.

We sometimes video and photograph Tech4Good South West CIC events for use on our website and social media. If you would prefer not to feature in these, please make this known to one of the team at the beginning of the event or by emailing hello@tech4goodsouthwest.org in advance.

Anyone asked to cease in any of the behaviour listed above will be expected to comply immediately. On receiving a report of violations, Tech4Good South West CIC staff or event organisers / contractors working on their behalf may take any action they deem appropriate, including warning the offender, or expulsion from an event, or cessation of membership with no refund.

If you have any concerns relating to this code of conduct, please contact Tech4Good South West CIC on hello@tech4goodsouthwest.org. 

Alternatively, speak to a member of the team at an event. All reports will be treated in the strictest confidence.